Managing To-Do's

Why Color-Coding Your Calendar Isn’t the Same As Leveraging Sub-Calendars

April 8, 2020

I’m Kelly Nolan.
I'm an attorney who'd been decently organized through law school but got quickly overwhelmed as a actual attorney. After nothing else worked for me, I created this system – and kept on practicing law. Years later, I found out others were interested in learning it, so that's what I do now! Let's get this realistic system in your hands so you can start living a life that feels more calm, doable, and that lights you up.
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So, color-coding your calendar is basically the same as using Outlook/Google Calendar sub-calendars, right?

While color-coding is a great first step, nope!

At first glance, calendars using them may look the same. Both show different parts of your calendar in different colors.

But sub-calendars take that visual clarity to a whole new level.

Sub-calendars let you load up your calendar with alllll the time-related information and reminders in your life (e.g., your tasks, kids’ schedules, partner’s work schedule, reminders to put the trash out) – and then filter what you see at any given minute. For example, you just click your kids’ and partner’s sub-calendars off to see only what’s on tap for you today. Alllll the information – plus the power to filter.

In addition, sub-calendars let you share only certain parts of your schedule with someone else (e.g., your partner, assistant) without sharing your whole calendar or sending a bajillion individual event invitations.

Plus, you can have certain sub-calendars block your availability for meetings (e.g., in Outlook, Acuity or Calendly) – and not others.

I love this distinction between color-coding and sub-calendars because it highlights a major goal of mine: my goal is NOT just to have you walk away with a pretty calendar. If so, let’s just color-code it and call it a day.

I want you to leverage your calendar in a way that lets you see how all the parts of your life interact without causing overwhelm, improve your communication and planning with the important people in your life, and design and live out a life that lights you up.

In other words, your calendar is the means to the end – not the end itself.

If you want that clear understanding of what’s on your plate and how you’ll accomplish it all WITHOUT the overwhelm, click here to check out my time management program to explore how I can help get you there. And you’ll be surprised at how much fun we have in the process!

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